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# Accounting software synchronization

# 📧 Automatic invoice sending to your accounting software

## What is it for?

Many accounting software (Pennylane, Dext, Hubdoc, QuickBooks, Indy, Fizen, Sage...) allow you to import invoices by email: you just send a PDF to a dedicated address and the document is automatically integrated into your accounting.

With this feature, **Fotostudio automatically sends each finalized invoice and credit note** to this address as soon as you lock it. You don't have to do anything manually anymore.

---

## How to configure the address

1. In Fotostudio, go to **Accounting** → **Settings** → [Accounting synchronization](http://fotostudio.io/app/accounting_sync/settings)
2. At the top of the page, locate the **Automatic sending to your accounting software** section
3. Paste the import email address provided by your software (see below how to find it)
4. Click outside the field: the configuration is saved automatically

> To disable automatic sending, simply clear the field and click elsewhere.

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## Finding the import address for your software

| Software | Where to find the import address |
| ---- |
| **Pennylane** | Settings → Connectivity → Import by email |
| **Dext** | Settings → Upload → Sending email address |
| **Hubdoc** | Settings → My Email Address |
| **QuickBooks** | Settings → Attachments → Email to QuickBooks |
| **Indy** | Settings → Connections → Import by email |
| **Fizen** | Settings → Integrations → Email import |

If your software isn't in the list, search for "import by email" or "deposit email" in its settings.

---

## What is sent

Each time you **lock** an invoice or credit note, Fotostudio automatically sends:

* The **PDF** of the document as an attachment
* An email with the document number and your studio name in the subject

Sending happens in the background, a few seconds after locking.

---

## Frequently asked questions

**Could the email end up in spam at my software?**
No. Accounting software import addresses are designed to receive automated emails and don't have spam filters.

**Are my old documents resent?**
No. Only documents locked **after** configuring the address are sent automatically.

**I just changed accounting software. How do I update?**
Go back to **Accounting synchronization** and simply replace the address with the new one.

**Is this compatible with direct Pennylane synchronization?**
Yes, both functions are independent. If you use Pennylane API synchronization, you can still enable email sending to another software (or leave the field empty if you don't need it).