Accounting software synchronization
📧 Automatic invoice sending to your accounting software
What is it for?
Many accounting software (Pennylane, Dext, Hubdoc, QuickBooks, Indy, Fizen, Sage...) allow you to import invoices by email: you just send a PDF to a dedicated address and the document is automatically integrated into your accounting.
With this feature, Fotostudio automatically sends each finalized invoice and credit note to this address as soon as you lock it. You don't have to do anything manually anymore.
How to configure the address
- In Fotostudio, go to Accounting → Settings → Accounting synchronization
- At the top of the page, locate the Automatic sending to your accounting software section
- Paste the import email address provided by your software (see below how to find it)
- Click outside the field: the configuration is saved automatically
To disable automatic sending, simply clear the field and click elsewhere.
Finding the import address for your software
Software | Where to find the import address |
|---|---|
Pennylane | Settings → Connectivity → Import by email |
Dext | Settings → Upload → Sending email address |
Hubdoc | Settings → My Email Address |
QuickBooks | Settings → Attachments → Email to QuickBooks |
Indy | Settings → Connections → Import by email |
Fizen | Settings → Integrations → Email import |
If your software isn't in the list, search for "import by email" or "deposit email" in its settings.
What is sent
Each time you lock an invoice or credit note, Fotostudio automatically sends:
- The PDF of the document as an attachment
- An email with the document number and your studio name in the subject
Sending happens in the background, a few seconds after locking.
Frequently asked questions
Could the email end up in spam at my software?
No. Accounting software import addresses are designed to receive automated emails and don't have spam filters.
Are my old documents resent?
No. Only documents locked after configuring the address are sent automatically.
I just changed accounting software. How do I update?
Go back to Accounting synchronization and simply replace the address with the new one.
Is this compatible with direct Pennylane synchronization?
Yes, both functions are independent. If you use Pennylane API synchronization, you can still enable email sending to another software (or leave the field empty if you don't need it).
Updated on: 09/07/2026
Thank you!